The following are sample communications for notifying instructors and students about the Online Course Evaluation (OCE) system.
SAMPLE 1: GENERAL COMMUNICATION
To: Instructors and Students
From: [Academic Department Name]
Re: eCommons Online Course Evaluations for ____ Quarter Courses
[Your Academic Department Name Here (i.e., Anthropology)] is using the eCommons Evaluations System to collect end-of-the quarter instructor and course feedback. Evaluations will open ____ and close ____. All students in our courses will have access to the evaluation tool in eCommons, whether or not the class used an eCommons site for learning management.
How it works:
Students will receive an email when the evaluation survey is available. The email will provide information regarding the evaluation as well as a link to the evaluation in eCommons. Students can click the link, login to eCommons and find the evaluation to take and submit. Alternately, students can login to ecommons.ucsc.edu and click the Evaluation System tool to see current available evaluations. Student submissions are anonymous and confidential. Instructors cannot identify which submissions belong to which students and will only be able to review the data collected after all grades have been submitted.
SAMPLE 2: INSTRUCTIONS TO STUDENTS
Please give serious thought to your comments. This evaluation will become part of the faculty member's personnel file to be reviewed by colleagues and administration when considering the instructor's future teaching assignments and promotions. Your comments will be studied by the professor after grading your work and may be used to improve future offerings of the course.
SAMPLE 3: SYSTEM EMAIL NOTIFICATION TO STUDENTS AFTER AN EVALUATION HAS BEEN MADE AVAILABLE
All information submitted to the Evaluation System is confidential. Instructors cannot identify which submissions belong to which students. Students are required to login to the system for the sole purpose of providing students access to the appropriate evaluations for their associated courses. Please send privacy concerns to firstname.lastname@example.org
An evaluation (NAME) for: CLASS NAME GOES HERE is ready to be filled out. Please complete this evaluation by DATE THIS DATE IS FROM YOUR SETTINGS at the latest.
You may access the evaluation at:
If the above link is not working then please follow the Alternate Instructions at the bottom of the message.
Enter the site using your username and password. You may submit the evaluation once only.
Thank you for your participation.
Should you encounter any technical difficulty in filling out the evaluation, please send an email to email@example.com clearly indicating the problem you encountered. For any other concerns please contact your department.
1) Go to https://ecommons.ucsc.edu/xsl-portal
2) Enter your username and password and click on 'Login' button.
3) Click on 'Evaluation System' in the left navigation menu under My Workspace.
4) Click on YOUR CLASS NAME GOES HERE link under evaluation name.
SAMPLE 4: REMINDER TEXT FOR STUDENTS WHO HAVE NOT SUBMITTED AN EVALUATION DURING THE OPEN PERIOD
Instructor Evaluations are important. Please take the time to submit the evaluation for CLASS by the DEADLINE.